Data Privacy Statement

The School recognizes its responsibilities under the Republic Act No. 10173, also known as the Data Privacy Act of 2012, with respect to the data collected, recorded, organized, updated or modified, used, shared, retained, retrieved, consulted, consolidated, blocked, erased or destructed from students, employees, alumni, affiliates, contractors, visitors, partners, and vendors.

The personal data obtained from the data subject or an individual is entered and stored within the company authorized information and communication systems for the period allowed under applicable laws and regulations, and will only be accessed by the authorized personnel. COC has instituted appropriate organizational, technical and physical security measures to ensure the protection of the collected personal data.

Furthermore, the information collected shall be shared with and made available to CHED and/or any other interested parties in order to pursue lawful purposes and legitimate interest and comply with legal mandate, and only be used for the purpose of operations and will never be disclosed to anyone without prior consent.

Terms and Conditions

Last updated: January 19, 2024

Please read these terms and conditions carefully before using Our Service.

Introduction

Welcome to Cagayan de Oro College - Registrar ("we," "us," or "our"). These Terms and Conditions govern your use of our online document requisition services. By accessing or using our website, you agree to comply with and be bound by these terms. If you do not agree with these terms, please refrain from using our services.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of these Terms and Conditions:

• Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.

• Country refers to: Philippines

• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.

• Service refers to the Website.

• Terms and Conditions (also referred as "Terms") mean these Terms and Conditions that form the entire agreement between You and the Company regarding the use of the Service.

• Third-party Social Media Service means any services or content (including data, information, products or services) provided by a third-party that may be displayed, included or made available by the Service.

• Website refers to https://coc-studentinfo.net/odrs/, accessible from https://coc-studentinfo.net/odrs/

• You means the individual accessing or using the Service, or the company, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Acknowledgment

These are the Terms and Conditions governing the use of this Service and the agreement that operates between You and the Company. These Terms and Conditions set out the rights and obligations of all users regarding the use of the Service.

Your access to and use of the Service is conditioned on Your acceptance of and compliance with these Terms and Conditions. These Terms and Conditions apply to all visitors, users and others who access or use the Service.

By accessing or using the Service You agree to be bound by these Terms and Conditions. If You disagree with any part of these Terms and Conditions then You may not access the Service.

You represent that you are over the age of 18. The Company does not permit those under 18 to use the Service.

Your access to and use of the Service is also conditioned on Your acceptance of and compliance with the Privacy Policy of the Company. Our Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your personal information when You use the Application or the Website and tells You about Your privacy rights and how the law protects You. Please read Our Privacy Policy carefully before using Our Service.

We strongly advise You to read the terms and conditions and privacy policies of any third-party web sites or services that You visit.

Termination

We may terminate or suspend Your access immediately, without prior notice or liability, for any reason whatsoever, including without limitation if You breach these Terms and Conditions.

Upon termination, Your right to use the Service will cease immediately.

Account Registration

To access certain features of our website, you may be required to register for an account. Registration eligibility and requirements may vary based on user categories, including alumni, non-alumni, and overseas users. You are responsible for maintaining the confidentiality of your account information and agree to accept responsibility for all activities that occur under your account.

User Categories and Document Requests

1. Alumni

   • Alumni users are individuals who have graduated from our institution.
   • Alumni may request documents such as Transcripts of Records (TOR), Honorable Dismissal, and Certificates.

2. Non-Alumni

   • Non-alumni users include current students and individuals who have not graduated.
   • Non-alumni may have access to a subset of document requisition services.

3. Overseas Users

   • Overseas users are individuals located outside the city or country.
   • Additional verification steps may be required for overseas users, and document delivery times may vary.

User Responsibilities

1. Accuracy of Information:

   • Users agree to provide accurate and up-to-date information during the registration and document request process.
   • Users are solely responsible for the accuracy of their requests, including document details and delivery information.

2. Security:

   • Users are responsible for maintaining the security of their account information.

3. Prohibited Activities:

   • Users agree not to engage in any illegal or unauthorized activities while using our services.

Privacy and Security

1. Data Security:

   • We employ measures to protect the security of user information during transmission and storage.

2. Privacy Policy:

   • Our Privacy Policy outlines how we collect, use, and disclose user information. By using our services, users agree to the terms outlined in our Privacy Policy.

3. Prohibited Activities:

   • Users agree not to engage in any illegal or unauthorized activities while using our services.

Intellectual Property

1. Ownership:

   • All content and materials on our website are the property of [Your Company Name] and are protected by intellectual property laws.

2. License:

   • We grant users a limited, non-exclusive, non-transferable license to use our services for personal or internal business purposes.

3. Prohibited Activities:

   • Users agree not to engage in any illegal or unauthorized activities while using our services.

Limitation of Liability

1. User Responsibility for Requests:

   • Users acknowledge that they are responsible for the accuracy of their document requests, and any errors in the provided information may lead to delays or issues in processing.

2. Limited Liability:

   • We shall not be liable for any direct, indirect, incidental, special, or consequential damages resulting from the use or inability to use our services.

Termination

We reserve the right to terminate or suspend user accounts and access to our services at our discretion, without notice, for any reason, including a breach of these terms.

Governing Law

These terms shall be governed by and construed in accordance with the laws of [Your Jurisdiction]. Different user categories may be subject to specific legal considerations based on their location.

Changes to Terms

We reserve the right to modify or replace these terms at any time. Changes will be effective upon posting. Users will be notified of significant changes. Continued use of our services after any changes constitutes acceptance of the new terms.

In compliance with the Data Privacy Act of 2012, Cagayan de Oro College (“Company”) issues this Personal Data Protection Notice (“Notice”). This Notice outlines the Company’s practices and procedures for collecting, processing, and storing personal data when individuals avail themselves of the Company’s products and services. The Company reserves the right to amend this Notice from time to time without prior notice.

• 1. Collection of Personal Data

  In the normal course of business, the Company may request certain personal information to facilitate transactions, events, or the delivery of goods, services, and communications related to such transactions/events. This information may include, but is not limited to, name, age, date of birth, nationality, civil status, address, email address, phone number, Passport No., Tax Identification Number, occupation, and other relevant details. Similar information may be collected from authorized representatives, such as spouses, co-buyers, or individuals authorized to transact on behalf of the data subject.

• 2. Use and Processing of Personal Data

  The Company may use and process the collected personal data to assist individuals in complying with account requirements, participating in events, receiving communications, and engaging in marketing activities. Personal data will not be used for any purpose contrary to law, morals, or public policy.

• 3. Sharing of Personal Data

  Personal data may be shared among entities within the Company to provide personalized services. Additionally, data may be shared with real estate agents, vendors, consultants, marketing partners, and service providers, with a data sharing agreement covering such instances. Information may also be disclosed in compliance with relevant government agencies as provided by law.

• 4. Storage and Protection of Personal Data

  The Company implements policies, procedures, and security measures to protect collected personal data. These measures include securing documents, non-disclosure agreements, regular website scans, and encryption technologies. While there is always a risk of unauthorized disclosure, the Company is committed to updating safeguards to comply with the Data Privacy Act.

• 5. Use of Cookies

  The Company employs security measures, including regular website scans and SSL technology, to protect personal data. Sensitive information is encrypted, and transactions are processed through a secure gateway provider.

• 6. Your Rights Under the Privacy Act

  As a data subject, you have rights under the Data Privacy Act, including the right to be informed, object, access, rectify, suspend, withdraw, obtain a copy of your data, and be indemnified for damages.

  • You have the right to be informed of the collection and processing of your personal data, the purpose for which they will be processed, among others. Thus, you are required to read this privacy policy before giving your consent to the collection and processing of your personal data. If you have questions, please do not hesitate to ask us questions or clarifications and you may also contact our Data Protection Officer;
  • You have the right to object to the processing of your personal data. You will be given an option or opportunity to withhold your consent to the processing of your personal data whenever the Company communicates with you or by notifying our Data Protection Officer;
  • You have the right to have reasonable access to your personal data by notifying our Data Protection Officer;
  • You have the right to rectify or correct any inaccuracy or error in your personal data by submitting your request for rectification or correction to our Data Protection Officer;
  • You have the right to suspend, withdraw or order the blocking, removal or destruction of your personal data in accordance with the requirements of the Data Privacy Act. Please notify our Data Protection Officer if you wish to exercise this right;
  • You have the right to obtain a copy of your data in an electronic or structured format if the same is processed by electronic means and in a structured and commonly used format by submitting your request to our Data Protection Officer; and
  • You have the right to be indemnified if you incur damages due to inaccurate, incomplete, outdated, false, unlawfully obtained or unauthorized use of your personal data.
• 7. Contacting Us

  If there are any questions regarding this privacy policy, you may contact our Data Protection Officer with the following contact details:

  1. Title/Designation: Data Protection Officer
  2. Address: Cagayan De Oro College, Max Suniel Street, Carmen Cagayan de Oro City, 9000, Misamis Oriental

Privacy Policy was last updated on January 19, 2024

This website is a collaborative effort, and we proudly acknowledge the contributions of four talented students from the College of Information Technology Education. The development team, consisting of:

• Moh'd Al-raffy Macaindig
• Mark Justine Labadan
• Renee Fe Casicas
• Rex Bryan Castro

Played vital roles in designing and implementing this platform as part of their commitment to advancing their skills in web development and design. As students of our institution, they bring unique perspectives and dedication to enhancing the digital presence of our community.